- 1. Organization
The non-profit organization asbl ENJOY SPORT INFINITY bears full legal and operational responsibility for the organization of the Grand Trail des Lacs et Châteaux.
The organizer takes out civil liability insurance for the duration of the event and reminds competitors that it may be in their interest to take out a personal insurance policy covering bodily injury to which they may be exposed by sport.
The organization of the event is placed under the responsibility of a clerk of the course who will ensure the application of these regulations.
- 2. Acceptance of the rules and ethics of the race
Participation in GTLC events implies the express acceptance, without reservation, of these regulations, the ethics of the event and any instructions sent by the organizer to the participants.
- 3. General information: routes and races
The GTLC is an event in which a number of events take place. Each event takes place in a single step, at an indefinite pace within a time limit.
GT35: about 38 km long with 1,540 meters of vertical drop, starting from Ovifat, in semi-autonomy, 6 hours max. Around * 500 runners. 50k Index UTMB
GT22: about 23 km long with 1,060 meters of vertical drop, starting from Ovifat, in semi-autonomy, 4 hours max. Around * 500 runners. 20k Index UTMB
GT12²: about 13 km long with 520 meters of vertical drop, starting from Ovifat, in autonomy, 3 hours max. Approximately * 300 runners per team of two. 0pt UTMB Index
* A certain number of delimited places are reserved for: our partners, the national and international elite (based on the ITRA performance index), the former winners and certain journalists (who report from inside the race), as well that some very active volunteers.
The organizer reserves the right to change the number of registrants at any time.
The measurement of the course (distance and elevation) was carried out using a GPS, then put back on “Trace de trail” for an evaluation of the race by the ITRA, which provides runners and organizers with a consistent measurement. valid worldwide.
The route can be changed by the organizer at any time, including the day of departure: safety, weather conditions, authorizations for passage on private grounds, etc.
The presence of competitors at the pre-race briefing (15 minutes before the start) is compulsory.
- 4. Conditions of participation and registration
The races are open to any person, man or woman, licensed or not. The waiver must be signed by the parents of participants under the age of 16.
Participants between 16 and 18 can only participate in the following races: GT12² & GT22 (unless parental consent)
Participants over 18 can participate in the following races: GT12², GT22, GT35.
Registration must be done online on the event registration portal www.grandtrail.be. The conditions of participation must be accepted when registering online. A participant is only entitled to a start after successful payment provided that places are still available.
Each participant must collect their bib in person, with their identity card.
Athletes found guilty of doping will not be admitted. In addition, the organizer has the right to disqualify the athletes for reasons important to the organizer.
A participant’s commitment is only validated after receipt of the required payment before the official closing date for registrations.
- 5. Registration fees
Registration is available online at www.grandtrail.be. All registrations and the management of all participant data are handled by the Ultratiming timing service. By registering for GTLC, competitors automatically accept GTLC rules. Registration is final. Fees must be paid online through a secure payment system.
2 progressive price categories:
- 09/09/2023 to 08/10/2023
- 09/10/2023 to 01/11/2023
GT35: 32 € – 36 €
GT22: € 22 – € 26
GT12²: 26 € – 30 € (price per team)
GT12: 15€ – 17€ (solo)
The fees cover the following:
Personalized bib with your name with timing chip if registration before 09/10/2023
No Personalized bib (juste with the number) with timing chip if registration between 10/10/2023 and 01/11/2023
Gifts according to races fir Registrers before 10/10/2023
Ravitos approximately every 11 km with drinks and / or food
First medical aid in the finish area
Live timing, split times and results
showers and rest area at Ovifat
The fees do not cover:
It is possible to change the route to a shorter distance. The difference in registration fees will not be refunded.
It is possible to change the route to a longer distance. The difference in registration fees will be payable on the basis of the second price for the chosen race.
The registration fees linked to your means of payment (see with Le Doassard/Ultratiming platform)
Bib transfer accepted before 31/10/2023 – 23:59!!
Modification to be made before 31/10/2023 – 23:59 (+5 € fee)
- 6. Rider's entry
To participate in GTLC events, it is essential:
Be fully aware of the duration and specificity of the event and be perfectly prepared;
Have acquired, prior to the race, a real capacity for personal autonomy allowing the management of the problems induced by this type of event, and in particular:
Know how to face, without outside help, climatic conditions that could be very difficult to manage (night, wind, cold, fog, rain, frost);
Knowing how to manage, even when isolated, physical or mental problems resulting from great fatigue, digestive problems, muscle or joint pain, small wounds …
Be fully aware that the role of the organization is not to help a runner deal with these problems;
Be fully aware that for such an activity, safety depends on the runner’s ability to adapt to the problems encountered or anticipated
Inform and educate members of the runner’s entourage to respect nature, people and the rules of the race.
Agree to receive newsletters providing information about the event.
- 7. Semi autonomy
The principle of an individual race in semi-autonomy is the rule. The GTLC events take place in a single stage, at an indefinite pace, within the time limits which are specified for each event. Semi-autonomy is defined as having the ability to be autonomous between two refueling stations, as much in terms of food as that of clothing and security, allowing to adapt to the problems encountered or foreseen (weather, problems physical, injuries …)
This principle implies in particular the following rules:
Each runner must have all of his compulsory equipment with him throughout the duration of the race (see paragraph 8. EQUIPMENT). At any time during the race, the pack and its contents can be checked by race officials. The runner is required to submit to these checks in good faith, at the risk of being excluded from the race.
Refueling stations provide food and drink for consumption on site. The organization only provides plain water or an energy drink for refilling water bottles or hydration packs. When leaving the refreshment post, riders must ensure that they have enough food and drink to allow them to continue to the next refreshment post.
Personal assistance is tolerated exclusively in all refreshment stations, in the area specifically reserved for this use. Assistance can only be provided by one person, without specific equipment other than a bag with a maximum volume of 30 liters. Assistance given by a team of professionals, or any doctor or paramedical, is strictly prohibited. The rest of the supplies are strictly reserved for runners.
It is forbidden to accompany or be accompanied on any part of the course of the race by a person not registered for the race, outside the tolerance zones clearly indicated near the refreshments, i.e. 50 meters before the post and 50 meters after the refreshment post
It is prohibited at all other refreshment stations, as well as at any other point on the course.
- 8. Equipment
In order to ensure their safety and the smooth running of each event, each participant must have at their disposal all the compulsory equipment from the list, detailed below.
Each participant must therefore present their compulsory equipment, in order to collect their bib, and agree to keep it with them for the duration of the event.
It is important to note that the equipment imposed by the organizers is a vital minimum that each trail runner must adapt according to his own abilities. In particular, they should not choose the lightest possible clothes to save a few grams but opt for clothes which really offer good protection against the cold, the wind and the frost, the snow, which therefore offer better safety and protection. better performance.
Équipement (O : obligatoire / R : Recommandé) GT35 GT22 GT12² Sac destiné au portage de l’équipement obligatoire pendant la course R – – Téléphone O O O Gobelet de 15 cl minimum O O O Lampe frontale R R R Couverture de survie 1,40 x 2,0 m minimum O O R Réserve alimentaire suffisante pour autonomie adaptée au parcours O O R Carte d’identité ou passeport O O O
Mobile phone (smartphone strongly recommended): the runner must be reachable at all times before, during and after the race. He must have in his memory the PC Course numbers of the organization and safety.
Don’t hide your number and don’t forget to leave with the battery fully charged.
Headlamp in good working order with spare batteries.
- 9. Anti-doping control
The anti-doping rules of the International Association of Athletics Federations (IAAF), the Belgian Athletics Federation (LBFA), the World Anti-Doping Association (WADA) and the National Anti-Doping Organization (NADO) are fully applied. These rules are accessible on the websites concerned. Athletes participating in the competition are required to familiarize themselves with these rules as well as the control, sanction and appeal procedures.
Any competitor may be subjected to an anti-doping control before, during or at the finish of an event. In the event of refusal or abstention, the athlete will be sanctioned in the same way as if he had been convicted of doping.
- 10. Insurance
Competitors are invited to take out accident insurance. This should cover the potential costs of rescue operations and treatment. Any claim for damages by competitors against the race organizer, whatever its legal reason, is void.
The costs resulting from the use of exceptional emergency means must be paid by the rescued person who must also pay for his return from the place where he was evacuated. It is up to the runner to create his file and present it to his insurance company within the time limit.
- 11. Respect for the environment
By registering for GTLC events, participants agree to respect the environment and the natural spaces they pass through. Specifically :
It is strictly forbidden to leave your waste (gel tubes, paper, organic waste, plastic packaging, etc.) along the route. Garbage cans / bins are available at each aid station and it is imperative that they be used. Race officials carry out random checks throughout the course.
All participants must keep waste and packaging with them until they can dispose of them in the bins provided to them at each aid station. The organization encourages runners to equip themselves with a bag or pouch to transport their waste to the next bin.
It is imperative that you follow the paths as they are marked, without shortening them.
No disposable plastic crockery (cutlery, cups, bowls) will be distributed to first-aid stations. This is to reduce the use of plastic by runners, as well as GTLC volunteers.
- 12. Elite runners
Regarding the recognition of high-level athletes and also for the fair management of registrations, we reserve places for elite athletes, who request it, according to strict criteria based on the ITRA performance index.
All registration requests must reach us by email (firstname.lastname@example.org) before September 31, 2023. Registration for elite athletes is not automatic, everyone must complete their registration themselves upon receipt of the promo code. of the organizer.
Having the status of an international elite creates rights and duties for the athletes concerned. They are as below:
Regarding the justified recognition of high-level athletes and for a fair management of registrations, we reserve places for elite athletes, who request a place, according to precise criteria based on their general ITRA performance index data. . A personalized start number will be printed.
At the start of the races, elite athletes are invited to position themselves at the front of the starting line.
Be present at the press conference and official ceremony to which they are invited;
Be present at the awards ceremony if it concerns them;
Be present at the start line no later than 15 minutes before the start of the event.
- 13. Photo / video rights
Any competitor expressly waives the right to any image or video sequence during the event, just as he waives any right of recourse to the organizers and their partners for the use of their image. Only the organization can transfer this right for images and videos to any media, through appropriate accreditation or license.
Any communication about the event or the use of images or videos of the event must respect the name of the event.
- 14. Personal data protection policy
When registering, the participant accepts that personal data may be collected and transmitted to third parties for the purposes of timing, ranking and results as well as for the publication of respective lists on the Internet.
The information is collected as part of a registration for one of the GTLC races, for organizational needs and in particular to identify each competitor in order to communicate his information relating to his participation before, during or after the event. .
The participant accepts that his first name, last name, country, date of birth, bib number and results (classification, time) may be published in all print and electronic media relevant to the event.
The runner’s data are kept in the database for 10 years. This period is renewable for each registration and corresponds to the legal period of conservation of the data of the medical certificate and of non-contraindication to the practice of athletics or to the race in competition, or to the sports card. Beyond these 10 years, and unless the runner authorizes the organization to keep his data, all data is deleted except the name, first name, date of birth, sex and nationality of the runner to maintain the classification. .
According to the General Data Protection Regulation (EU RGPD 2016/679 and 2018/1807), any competitor has the right to access and modify all information concerning him. This can be done through the event page via mail. Any modification of the data can be made by the competitors themselves.
- 15. Wearing the bib
Each bib is distributed individually to each runner on presentation of:
Identity card or passport (document with photo),
The bib must be worn on the chest or stomach and be permanently and completely visible throughout the duration of the race. It must always be placed on all clothing and cannot in any case be positioned on a leg or a bag. The partner’s name and logos must not be altered or obscured. The bib is the pass necessary to access supplies, infirmary, rest areas, showers… Unless there is a refusal to comply with a decision taken by a race official, the bib is never taken away. Only in case of abandonment, the bib is deactivated.
- 16. Transport of bags
Competitors can also leave a small bag with their personal belongings / equipment at the starting point that they do not want to take on the course. These bags remain at Ovifat.
Competitors are advised not to place valuables in the bags; the organizer declines all responsibility in the event of theft, loss or damage to the bags or their contents.
The bags are given only on presentation of the bib. The bags must be collected no later than 2 hours after the end of the race. After this period, the runner must come, in person, to collect his bag, at his expense, from the GTLC organization.
The contents of the bags will not be checked, no complaints concerning the contents of the bag on arrival will be accepted.
- 17. Refueling / security station
The organization ensures the presence of solid and liquid refreshments along the route. The refreshment stations provide food and drink for consumption on site. The organization provides still water and / or energy drinks for refilling personal water bottles / hydration packs and cups. The competitor must ensure, when leaving each aid / refreshment post, to have enough food and drink to go to the next post.
Only runners wearing a visible and duly checked bib have access to the refreshment posts.
- 18. Verification
A control is carried out on arrival at certain refreshment stations.
Unexpected checkpoints may be set up at posts other than refueling posts. Their location is not disclosed by the organization.
- 19. Lane marking
The routes will be marked with more than 2,000 arrows on the route as well as a few kilometers of “DH Belgium” rubalise. For better visibility at night, the beacons are equipped, in part, with a reflective material that attracts the light from your headlamp. In urban areas, the route will be marked with tape and road markings on asphalt surfaces.
Regarding the environment, no paint is used on the paths.
- 20. Deadline and maximum authorized deadlines
The maximum duration of the event, for the entire route, is set at:
- 6 heures
- Intermediate deadlines:
- 12k Bévercée 2h00
- 27k Outrewarche 4h30
- 38k Ovifat 6h
- 4 heures
- Intermediate deadlines:
- 12k Bévercée 2h00
- 22k Ovifat 4h
- 3 heures
- 13k Ovifat 3h
These time barriers are calculated to allow competitors to arrive at the finish within the maximum time allowed while having made any stops (rest, catering, etc.). To be authorized to continue an event, competitors must leave the control point before the time limit (regardless of their time of arrival at the control point).
All the competitors excluded from the race who wish to continue the course can do so only after having returned their bib and under their own responsibility and in complete autonomy.
- 21. Safety and medical assistance
It is up to a runner in difficulty or seriously injured to call for help:
Going to a first aid station
By calling the PC Course 0032 (0)471 20 36 21
By asking another runner to alert the security service
Each runner must assist any person in danger and alert the security services.
In the event that it is not possible to contact the race HQ, you can make a direct call to the national security service (more particularly if you are in an area where only emergency calls are possible)
Remember that hazards of all kinds, related to the environment and to the race, can force you to wait longer than expected for assistance. Your safety therefore depends on the quality of the material you put in your bag.
All staff, doctors, paramedics, as well as any person so designated by the organization, are able to:
Exclude any competitor from the race deemed incapable of continuing the race
Oblige any competitor to use any element of the compulsory equipment
Have evacuated by any means whatsoever the runners judged to be in danger
Refer patients to a better treatment structure better suited to their needs
A runner who contacts a doctor submits to their authority and accepts their decisions.
As soon as the state of health of a runner justifies treatment by intravenous infusion, he is compulsorily excluded from the race.
A first aid station will be accessible at Ovifat throughout the event. Competitors who have a serious medical problem may show up. Minor treatments will be carried out at the discretion of the staff and subject to their availability.
Each runner must stay on the marked route, even to sleep.
All runners who voluntarily venture outside the marked course are no longer under the responsibility of the organization.
- 22. Showers
There is the possibility of a hot shower at the end of the race. Access to the end-of-race showers is strictly accessible only to runners.
- 23. Ranking and reward
For each race, a general classification, man and woman.
The first man and the first woman of the general classification receive a trophy. The 2nd and 3rd will be rewarded.
The runners must be present at the awards ceremony. The trophies are only distributed during the ceremony.
The results will be published on the official website at www.grandtrail.be.
- 24. Abandonment and repatriation
Except in the event of injury, a rider must not retire outside a refreshment post. They must inform the person in charge of the station.
In the case of the decision to retire between two refreshment posts, the rider must go to the next refreshment post where he announces his retirement.
The runner keeps his bib in hand because it is the pass to access meals, treatment rooms …
Repatriation will be organized from each aid station. Injured or sick athletes will have priority. In the event of a total stoppage of the race, the organization ensures the repatriation of the runners as soon as possible.
- 25. Penalties - disqualification
The race officials present along the route, as well as the managers of the various aid stations and refreshment stations are able to enforce the regulations and immediately apply a sanction in the event of non-compliance with these regulations, according to the following table:
BREACH OF PENALTIES (*) – DISQUALIFICATION
Shorten the route: Disqualification and banned from GTLC for life
Absence of compulsory material: Immediate disqualification
Refusal to have compulsory equipment checked: Disqualification
Phone off or in airplane mode: Penalty of 15 minutes
Rejection of garbage (voluntary act) by a competitor or a member of his entourage: Penalty of one hour
Lack of respect for others (organization or runners)
Note: a participant whose supporters are uncivil and / or refuse to respect the instructions of the organization will be penalized. : Disqualification
Not assisting a person in difficulty (requiring care): Disqualification
Assistance outside designated areas: 1 hour penalty
Be accompanied on the course outside the clearly defined tolerance zones near the refreshment posts. : One hour penalty
Deception (eg: Use of a means of transport, sharing of a bib, etc.): Immediate disqualification for life
No visible bib: 15 minutes penalty
Failure to go through a checkpoint: Disqualification
Refusal to comply with an order from the race directors, race officials, postmaster, doctors or rescue personnel. : Disqualification
Refusal of doping control: The runner will be sanctioned in the same way as he would be for taking drugs
Departure from a control point before the end of the penalty: Immediate disqualification
(*) The time penalties are immediately applicable in situ, ie the runner must stop his race for the duration of the penalty time at the next aid / refreshment station.
Any other non-observance of the rules will be subject to a sanction at the discretion of the race directors
- 26. Complaints
Complaints must be officially lodged by the competitor with the Race Jury in writing and within 2 hours of the arrival of the participant concerned, with a deposit of 100 €. If the decision of the race jury is positive, the deposit will be returned to the participant. Otherwise, it will remain with the organizer.
- 27. Race jury
The Race Jury is made up of the following officials:
Asbl Enjoy Sport Infinity
Members of the organizing committee
The Race Jury is authorized to preside over all cases of fault or other similar events, as the case may be. No objection can be formulated against the decision of the Race Jury.
- 28. Exceptional conditions
If the circumstances so require, the organization reserves the right, at any time, to modify the route, departure times, deadlines, the position of refreshments or security posts, and any other aspect related to the proper functioning of the demonstration.
In the event of force majeure, too unfavorable weather conditions or any other circumstance endangering the safety of the competitors, the organization reserves the right to:
postpone the departure for a few hours maximum
cancel the event
neutralize the event
stop the current race
In the event of cancellation of an event, for whatever reason, decided more than 15 days before the start date, a partial refund of the registration fees will be made. The amount of this reimbursement will be set at 50% so as to allow the organization to meet all irremediable expenses incurred on the date of the cancellation. In the event of cancellation decided less than 15 days before the start or in the event of interruption of the race, for any reason whatsoever, no refund of the registration fees will be made.
- 29. Amendments to the regulations
The organizer reserves the right to make short term changes which will be announced in due course.
- 30. Cancellation of a registration - special cases
In the case of a non-chronic osteoarticular or muscular injury of a runner, and only in this case, occurring after registration and which is not completely curable on the day of the race, the organization recommends to the injured runner to not to expose themselves to unnecessary risks, and cancel their registration.
In the event of pregnancy of a registered competitor (date of birth 6 months before – 6 months after the race), the organization recommends that the pregnant runner not expose herself to unnecessary risks, and cancels her registration.
A cancellation for injury or pregnancy must reach us with a complete medical file (detailed medical report and image examination results confirming the diagnosis written in French or English, signed and stamped by the doctor) by October 31, 2023 at the latest by email to email@example.com. Any incomplete file will be rejected.
Registration is subject to all the usual registration rules (data entry, registration fees).
In the event of serious illness or death of the participant, the participation costs will be fully refunded (costs excluded). To obtain reimbursement, it is necessary to provide a medical certificate signed and stamped by the doctor attesting to the runner’s inability to participate in the race or the death certificate.